Ballard R-II Schools

RR 1 Box 497 – Butler, MO 64730

REGULAR SCHOOL BOARD MEETING – July 16, 2009, 7:30 p.m.

Meeting called to order at 7:30 p.m. by Gene Morris, President.

Present:  Gene Morris, Richie Eidson, Tina Oerke, Larry Bergschneider, Jerry Oswald

Absent:  Eileen Parks, Bob Kagarice

Admin:  Rick Stark, Superintendent; John Siebeneck, Principal; Kerri Loyd, Secretary

Guests:  None

AGENDA reviewed.  Noted the need for the following additions to New Business: B. MFA Bids; and C. Approval of 4^th grade curriculum guides.

Ø Motion by Jerry Oswald to approve the agenda as amended.  Seconded by Richie Eidson.

Vote:   Bob Kagarice: Absent                                     Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

MINUTES of the June 23, 2009, Regular Board of Education Meeting were reviewed.  (attached)  Noted that the vote to go into Executive Session should have shown Jerry Oswald and Tina Oerke absent.

Ø Motion by Larry Bergschneider to approve the June 23, 2009, Board of Education Meeting minutes as corrected.  Seconded by Richie Eidson. (Jerry Oswald and Tina Oerke did not vote as they were not present at the June 23 meeting.)

Vote:   Bob Kagarice: Absent                                     Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Did not vote                             Tina Oerke: Did not vote

                                                                                        Gene Morris: Yes

FINANCIAL REPORT reviewed for June, as well as July bills to be paid.  (attached)

Ø Motion by Tina Oerke to approve the June Financial Report.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Absent                                     Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Ø Motion by Larry Bergschneider to approve payment of July bills and payroll.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Absent                                     Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

OPEN COMMUNICATION - None

*Bob Kagarice arrived at 7:45 p.m.

OLD BUSINESS

A. Discussed the ball field lights.  They are in need of repair, as many are not lit.  Osage Valley Electric Coop. has been here to look at the situation and discuss solutions.  The light fixtures are in usable condition, but the wiring needs to be replaced.  OVEC is willing to take down the lights so we can repair them, then they would return to put them back on the poles.  Consensus to proceed.

B. Discussed the high school hallway lockers.  The summer work crew has begun sanding, but it is a much bigger job than anticipated.  Mr. Stark recommends renting a sandblaster to finish the sanding so they can be painted.  Consensus to approve.

NEW BUSINESS

A. Reviewed meal prices.  Mr. Stark recommends no increases for the 2009/2010 school year.

Ø Motion by Larry Bergschneider to leave meal prices the same as in 2008/2009.  Seconded by Tina Oerke.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

B. MFA Oil Company has submitted bids for diesel and LP gas for 2009/2010. (attached)  We have not been contacted by any other company.

Ø Motion by Larry Bergschneider to accept the MFA Oil Company bid for LP gas and diesel.  Seconded by Jerry Oswald. 

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

C. Reviewed 4^th grade Math & Social Studies curriculum guides.  (available in district office)

Ø Motion by Jerry Oswald to approve the 4^th grade Math and Social Studies curriculum guides.  Seconded by Bob Kagarice.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

PRINCIPAL’S REPORT

A. Discussed the 2009/2010 Staff Handbook, as distributed at the June meeting for review.

Ø Motion by Jerry Oswald to approve the 2009/2010 Staff Handbook.  Seconded by Richie Eidson.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

B. Discussed the 2009/2010 Student Handbook, as distributed at the June meeting for review.

Ø Motion by Larry Bergschneider to approve the 2009/2010 Student Handbook.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

SUPERINTENDENT’S REPORT

A. Reviewed the Transportation Program Evaluation as completed by Rick Stark.  (attached)

B. Reviewed the 2008/2009 final budget. (attached)  This was approved in June.

C. Reviewed the 2008/2009 ASBR. (attached)

D. Discussed date for the August 2009 Board of Education meeting.

Ø Motion by Larry Bergschneider to set the next regular Board of Education meeting on August 20, 2009, at 7:30 p.m.  Seconded by Tina Oerke.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

EXECUTIVE SESSION  (Closed session, including any record or vote, to the extent that it may relate to the following:  1. Legal actions, attorney work product or confidential discussions with legal counsel as provided in section 610.021, RSMo;  2. Student discipline matters or other confidential records relating to students protected from disclosure by laws as provided in section 610.021, RSMo;  3. Personnel matters when information concerning the performance or merit of employees is discussed or recorded as provided in section 610.021, RSMo;  4. Individually identifiable personnel records as provided in section 610.021, RSMo;  5. The lease, purchase, or sale of real estate as provided in section 610.021, RSMo.)

Ø Motion by Larry Bergschneider to enter Executive Session at 8:35 p.m.   Seconded by Bob Kagarice.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Returned to regular session at 8:40 p.m.  Decisions made in Executive Session are entered into regular session minutes as follows:

Ø Motion by Larry Bergschneider to approve the June 23, 2009 Executive Session minutes as presented.  Seconded by Richie Eidson. (Jerry Oswald and Tina Oerke did not vote as they were not present at the June 23 meeting.)

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider:  Yes

            Jerry Oswald: Did not vote                             Tina Oerke: Did not vote

                                                                                        Gene Morris: Yes

Ø Motion by Jerry Oswald to adjourn at 8:45 p.m.  Seconded by Tina Oerke.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes