Ballard R-II Schools

RR 1 Box 497 – Butler, MO 64730

REGULAR SCHOOL BOARD MEETING –November 19, 2009, 7:30 p.m.

Meeting called to order at 7:30 p.m. by Gene Morris, President.

Present:  Gene Morris, Tina Oerke, Larry Bergschneider, Bob Kagarice, Jerry Oswald

Absent:  Eileen Parks, Richie Eidson

Admin:  Rick Stark, Superintendent; John Siebeneck, Principal; Kerri Loyd, Secretary

Guests:  None

AGENDA reviewed.  Noted the need for one addition to New Business: E.  MUSIC Insurance liability umbrella coverage.

Ø Motion by Jerry Oswald to approve the agenda as amended.  Seconded by Larry Bergschneider

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

MINUTES of the October 22, 2009, Regular Board of Education Meeting were reviewed.  (attached) 

Ø Motion by Bob Kagarice to approve the October 22, 2009, Board of Education Meeting minutes as presented.  Seconded by Tina Oerke. (Jerry Oswald did not vote as he was not present at the October meeting.)

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Did not vote                             Tina Oerke: Yes

                                                                                        Gene Morris: Yes

FINANCIAL REPORT reviewed for October, as well as November bills to be paid.  (attached)

Ø Motion by Jerry Oswald to approve the October Financial Report.  Seconded by Bob Kagarice.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Ø Motion by Jerry Oswald to approve payment of November bills and payroll.  Seconded by Bob Kagarice.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

OPEN COMMUNICATION – None

*Eileen Parks arrived at 7:40 p.m.

OLD BUSINESS

A. Mr. Stark is still in the process of gathering information on the installation of side basketball goals in the gym.  Discussed types of goals available.  Plan is to proceed with research of ceiling mounted goals.

B. Discussed the possibility of installing sidewalks for the north and south sides of the building.  Discussed which areas would be most beneficial.  Consensus to install a sidewalk on the south side when weather and schedules allow, and look later at the north side.

C. Discussed the possibility of installing a fence on the parking lot sides of the playground area for safety.  Asked Mr. Stark to check prices for fencing material.

NEW BUSINESS

A. Discussed the April 6, 2010, Board of Education election.  The seats up for election are currently held by Jerry Oswald and Larry Bergschneider.  The filing period is December 15, 2009 through January 19, 2010.

Ø Motion by Tina Oerke to accept the election filing dates of December 15, 2009 through January 19, 2010.  Seconded by Eileen Parks

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

A. Discussed mowing of the school grounds.  Our mowing contractor, RCM Lawn Services, is no longer in business.   RCM made arrangements with ST Mowing to mow this past time, and administration was pleased with their work.  Consensus to request bids for next season.

B. Reviewed proposed amendments to the 2009/2010 Budget.  (attached)  One additional line item, 2510 6319 1, needs to be increased by $2000.

Ø Motion by Jerry Oswald to approve the attached amendment to the 2009/2010 Budget.  Seconded by Tina Oerke.

Vote:  Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

C. Reviewed proposed Board of Education Policy and Regulation updates. (attached)

Ø Motion by Eileen Parks to approve the following policies and regulations P1210, P2220, P2530, P2600, P2760, R2760, P4640, P6190, P7215, and R6531.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

D. The MUSIC Insurance invoice was reviewed.  Discussed the optional liability umbrella.

Ø Motion by Bob Kagarice to purchase the $1,000,000 liability umbrella.  Seconded by Larry Bergschneider. 

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

PRINCIPAL’S REPORT

A. Current enrollment is at 140.

B. Reviewed recent events and the schedule of activities through the end of December.

C. Noted that our school website is now live.  Reviewed site content.

D. Reviewed our Annual Performance Report (APR).

SUPERINTENDENT’S REPORT

A. Reviewed the Library/Media Services Program Evaluation as completed by Nardene Wiskur.  (attached)

B. Reviewed the Food Services Program Evaluation as completed by Lori Wainscott.  (attached)

C. Discussed the December Board of Education Meeting.

Ø Motion by Larry Bergschneider to plan the December Board of Education Meeting for Wednesday, December 16, 2009, at 7:30 p.m.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

EXECUTIVE SESSION  (Closed session, including any record or vote, to the extent that it may relate to the following:  1. Legal actions, attorney work product or confidential discussions with legal counsel as provided in section 610.021, RSMo;  2. Student discipline matters or other confidential records relating to students protected from disclosure by laws as provided in section 610.021, RSMo;  3. Personnel matters when information concerning the performance or merit of employees is discussed or recorded as provided in section 610.021, RSMo;  4. Individually identifiable personnel records as provided in section 610.021, RSMo;  5. The lease, purchase, or sale of real estate as provided in section 610.021, RSMo.)

Ø Motion by Jerry Oswald to enter Executive Session at 9:00 p.m.   Seconded by Larry Bergschneider.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Returned to regular session at 9:10 p.m.  Decisions made in Executive Session are as follows:

Ø Motion by Tina Oerke to approve the October 22, 2009, Executive Session minutes.  Seconded by Eileen Parks.  (Jerry Oswald did not vote as he was not present at the October meeting.)

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Did not vote                             Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Ø Motion by Larry Bergschneider to adjourn at 9:15 p.m.  Seconded by Jerry Oswald.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Absent                                    Larry Bergschneider: Yes

            Jerry Oswald: Yes                                            Tina Oerke: Yes

                                                                                        Gene Morris: Yes