Ballard R-II Schools

RR 1 Box 497 – Butler, MO 64730

REGULAR SCHOOL BOARD MEETING –October 22, 2009, 7:30 p.m.

Meeting called to order at 7:30 p.m. by Gene Morris, President.

Present:  Gene Morris, Tina Oerke, Larry Bergschneider, Bob Kagarice, Richie Eidson

Absent:  Eileen Parks, Jerry Oswald

Admin:  Rick Stark, Superintendent; Kerri Loyd, Secretary

Guests:  Erin Snyder and John Daniel of DSWA, CPAs

AGENDA reviewed. 

Ø Motion by Tina Oerke to approve the agenda as presented.  Seconded by Larry Bergschneider.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

MINUTES of the September 16, 2009, Regular Board of Education Meeting were reviewed.  (attached) 

Ø Motion by Larry Bergschneider to approve the September 16, 2009, Board of Education Meeting minutes as presented.  Seconded by Tina Oerke. (Richie Eidson did not vote as he was not present at the September meeting.)

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Did not vote                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

FINANCIAL REPORT reviewed for September, as well as October bills to be paid.  (attached)

Ø Motion by Bob Kagarice to approve the September Financial Report.  Seconded by Tina Oerke.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Ø Motion by Tina Oerke to approve payment of October bills and payroll.  Seconded by Bob Kagarice.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Absent

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

OPEN COMMUNICATION – None

*Eileen Parks arrived at 7:50 p.m.

AUDIT REPORT presented by DSWA, CPAs (available in District Office)

Ø Motion by Bob Kagarice to accept the audit report as presented.  Seconded by Larry Bergschneider.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

OLD BUSINESS

A. Discussed the A+ Program.  Mr. Stark has learned that the state no longer requires a separate position for A+ Coordinator because there is no longer any state funding for this program.  Administration is requesting board approval to implement this program.

Ø Motion by Tina Oerke to authorize administration to implement the A+ program.  Seconded by Larry Bergschneider.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

B. Discussed the grant applied for through Quad Lakes Recycling District for the purchase of a glider for the playground.  This has been approved and PTO has ordered and paid for the glider.  To receive the grant funding we must reimburse PTO, as Quad Lakes will send payment to us directly.

NEW BUSINESS

A. Financial Risk Assessment reviewed (attached)

Ø Motion by Bob Kagarice to accept the Financial Risk Assessment as presented.  Seconded by Eileen Parks.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

B. It has been suggested that a telephone be installed in the custodian’s office.  Discussed.  Consensus to approve.

C. Discussed the need for an Automated External Defibrillator (AED).  Consensus to approve purchase.

PRINCIPAL’S REPORT

A. Current enrollment is at 140.

B. Reviewed schedule of activities through the end of November.

C. Reviewed this week’s attendance due to illness.  Although we have had more absences than usual, we have been able to remain in session.

SUPERINTENDENT’S REPORT

A. Reviewed preliminary bus routes for the 2009/2010 school year. (attached)

Ø Motion by Richie Eidson to approve the 2009/2010 bus routes.  Seconded by Eileen Parks.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

B. Reviewed the Counseling/Guidance Program Evaluation as completed by Tim Komer.  (attached)

C. Reviewed the Technology Program Evaluation as completed by Cheryl Murchie.  (attached)

D. Reviewed the Facility and Grounds Program Evaluation as completed by Rick Stark.  (attached)  Board discussion included a request to add side basketball goals in the gym; and to look into emergency lights for the gym in case of power outage.

E. Discussed Christmas Dinner for board and staff.  Consensus to approve holding this dinner on December 5 at 6:00 p.m. and to ask Mr. Stark to plan the catering, etc.

F. Discussed the November Board of Education Meeting.

Ø Motion by Tina Oerke to plan the November Board of Education Meeting for Thursday, November 19, 2009, at 7:30 p.m.  Seconded by Larry Bergschneider.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

EXECUTIVE SESSION  (Closed session, including any record or vote, to the extent that it may relate to the following:  1. Legal actions, attorney work product or confidential discussions with legal counsel as provided in section 610.021, RSMo;  2. Student discipline matters or other confidential records relating to students protected from disclosure by laws as provided in section 610.021, RSMo;  3. Personnel matters when information concerning the performance or merit of employees is discussed or recorded as provided in section 610.021, RSMo;  4. Individually identifiable personnel records as provided in section 610.021, RSMo;  5. The lease, purchase, or sale of real estate as provided in section 610.021, RSMo.)

Ø Motion by Larry Bergschneider to enter Executive Session at 9:05 p.m.   Seconded by Richie Eidson.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Returned to regular session at 9:20 p.m.  Decisions made in Executive Session are as follows:

Ø Motion by Bob Kagarice to approve the September 16, 2009 Executive Session minutes as presented.  Seconded by Tina Oerke.  (Richie Eidson did not vote, as he was not present at the September 16, 2009 meeting.)

Vote:   Bob Kagarice: Yes                                           Eileen Parks:  Yes

            Richie Eidson: Did not vote                           Larry Bergschneider:  Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes

Ø Motion by Larry Bergschneider to adjourn at 9:25 p.m.  Seconded by Tina Oerke.

Vote:   Bob Kagarice: Yes                                           Eileen Parks: Yes

            Richie Eidson: Yes                                           Larry Bergschneider: Yes

            Jerry Oswald: Absent                                      Tina Oerke: Yes

                                                                                        Gene Morris: Yes